11 Best Virtual Assistant Websites to Hire Your Next VA (or Be Hired)

Virtual Staff Finder really tries to match you with someone who meets your needs to try to make sure that both the client and the VA are happy working together for the long term. This means that it’s better for someone who thinks they need support on a more ongoing basis, rather than just for a one-off task.

Find out more about Virtual Staff Finder here.

4. Time Etc

Time Etc is a solid option for anyone who needs ongoing VA support, as it aims to link clients with a dedicated assistant to help with essentially any task your business needs. You’ll even get a free trial, with your first task costing you nothing.

Fees are based on packages of 10 hours, 20 hours or 40 hours per month – and any that you don’t use rollover into the next month. This means it’s perfect for someone who is looking for a VA who can really get to know how you and your business work over the long term.

You also know you’re getting expertise here, as they state that their US-based virtual assistants have an average of 12 years of experience in companies like Apple, AOL and Virgin.

Find out more about Time Etc’s FREE trial here for your first task.

5. Magic

Magic is a slightly different virtual assistant website in that it’s best for quick, one-off tasks. All you have to do is send a message with the problem you’d like some help with and Magic takes it from there.

Your Magic assistant is available 24/7 and fees are based on a per minute rate, which makes more sense given how services are provided through this platform.

Find out more about Magic here.

6. FlexJobs

FlexJobs works kind of the other way around from some of the other virtual assistant websites in that potential clients add a job listing when they’re looking for a VA. This means that any interested virtual assistants can then approach them – but applicants have to be FlexJobs members to apply, meaning you’re likely to only receive applications from people who are genuinely interested and qualified.

There are over 300 job openings for VAs on FlexJobs at the time of writing this, so there are definitely opportunities whether someone is looking for part time or full time support.

Take a look at your virtual assistant options on FlexJobs here.

7. Woodbows

Woodbows is a virtual assistant website that’s specifically dedicated to just that. That is, they aim to connect clients with VAs based in the US, the Philippines and India, with all their virtual assistants apparently having more than ten years of experience in the field.

Impressively, Woodbows claims that 99.7% of their clients come back to them when they once again need a dedicated virtual assistant.

Fees are based on the number of hours you’d like your VA to work each week, although there’s no contract so you can upgrade, downgrade or cancel at any time, depending on your support needs. It’s also worth mentioning that the fees are quite a bit higher if you’re looking for a virtual assistant based in the US.

Check out Woodbows here to find out more about what they can offer you.

8. Virtalent

If you’re looking for virtual assistant websites with UK-based VAs, then Virtalent may be for you. Its VAs have an average of 15 years of experience and you’ll be assigned someone to walk you through the hiring process, to make sure you can have your new VA on board as quickly as possible – while also ensuring both you and the VA are right for one another.

The different payment plans are based on the number of hours of support you use each month, although any unused hours rollover to the next month, making it great value.

9. Va Va Virtual

Va Va Virtual is a good option for anyone who’s looking for support in several different areas and so needs someone who can meet a bunch of different needs. This is because they pride themselves on their range of VAs with both specialist and general skills, meaning you can get support for anything from updating your website to making travel bookings.

The first step is to call Va Va Virtual and explain what you need. From there, they’ll create a package of what you actually need, so you can be sure that you won’t be paying for anything you’re not going to use.

10. Freelancer.com

Freelancer.com is another one of the virtual assistant websites with jobs in other fields as well. As expected by the name, you can find (or advertise for) almost any sort of freelance job you can think of, making it great for both clients and VAs looking to link up.

How it works is that a client can either choose to post a project which potential VAs can then “bid” on for you to review and select one of them. Alternatively, VAs can post their profiles for potential clients to search through and interview to see if they’re a good fit.

11. Fancy Hands

Fancy Hands is a virtual assistant website for anyone looking for US-based VAs. Pricing is based on the number of “service requests” you make, rather than the number of hours spent doing the tasks you ask your VA to do. Like some of the others, any unused task requests will carry over to the next month.

It’s a much quicker process to find a virtual assistant with Fancy Hands, as one is assigned to you automatically based on your needs. This may or may not be a good thing for you, depending on how involved you’d normally like to be in the selection process.

Fancy Hands also has a really good interface that helps you closely manage the support you need, which is especially good if you have more than one VA with them. This is also easily accessible through their mobile app.

How do I become a virtual assistant online?

To become a virtual assistant online, there are some key steps you should follow:

1. Figure out the type of VA work you wish to do
2. Seek financial and possibly legal advice from an advisor
3. Set your fees
4. Create a website and your social media profiles advertising your services
5. Start to reach out to potential clients

Of course, your exact journey towards becoming a VA may be slightly different, but these are the broad steps that everyone should take as a general rule. We’ll go into them in more detail below.

1. Figure out the type of VA work you wish to do

This can be hard to do at first, as it can be tempting to want to offer to do everything in the hope that this will help you to land more clients.

However, you can actually make it more appealing if you advertise yourself by focusing on a few set tasks. This could be focusing on social media, creating or editing content or being a WordPress expert.

To get an idea of the types of services you can offer, take a look at this list of 275+ services offered by VAs. Choosing three to five ideas from this list is a great place to start. 

2. Seek financial and possibly legal advice from an advisor

Many people try to avoid this because they don’t want to spend money on getting this advice. However, it’s important to make sure that everything is above board from the time you start, particularly due to the fact this can save you a lot more money in the long term than what you’ll spend on this advice.

Your exact requirements will depend on your own circumstances as well as where you live, but speaking at least with an accountant is a good place to start. They should then be able to guide you on if legal advice would be needed, especially if you plan to set up certain business structures for your VA business.

3. Set your fees

Setting your fees is always a tough step, as no one wants to undersell themselves. At the same time, you don’t want to price yourself out of the market.

Doing some market research to see what others in a similar position as you are charging is a good place to start. That said, there are a few things you need to make sure you incorporate into your fee structure, including the fact you’ll have to consider taxes and any overheads, like any software licenses you need to get.

For a more detailed explanation on how to set your rates, Gina Horkey has an amazing guide to help VAs set their rates on her site, Horkey Handbook.

(Gina’s the creator of the VA Finder and the Fully Booked VA course – and makes seven figures from her business.)

4. Create a website and your social media profiles advertising your services

Especially in a job like being a virtual assistant, having a solid online presence is key for establishing your expertise to future clients.

While creating a LinkedIn profile may be the bare minimum, a lot of clients will like to see examples of your online expertise through checking out your own site.

It’s also important to have some social media presence, although there’s no need to be active on every single platform. Instead, go where your clients are, which will probably include at least Facebook.

5. Start to reach out to potential clients

Reaching out to potential clients is the fun part! It’s true that it can be a bit frustrating when you don’t start to get immediate yeses, especially when you’re only at the stage of looking for virtual assistant jobs for beginners, but the first steps are always the hardest. Once you get a few people on your client list, you’re almost guaranteed to start to see it grow much quicker as word-of-mouth kicks in.

The exact method to do this will depend on the types of services you’re offering. For example, if you’re targeting bloggers, it’s a good idea to go where they are and start to establish a relationship. This may include, say, offering advice in blogger Facebook groups so you can start to build trust.

How do I train to be a virtual assistant?

There are plenty of online courses that can help you train to be a virtual assistant. Investing in yourself in this way is a good strategy for ensuring you’re able to succeed as quickly as possible as a virtual assistant, while also helping you to start building a network.

While there are several great virtual assistant training courses out there, our pick for the best one for anyone who wants to become successful virtual assistants is easily Fully Booked VA.

It’s incredibly detailed, by walking you step-by-step through the process of becoming a VA. This includes showing you: 

• Just what to do to set up your new VA business, including how to structure your website to best market yourself as well as business-related considerations
• Exactly how to find and pitch prospective clients 
• The steps to take to make as much money as possible from the start of your VA career
• Entry to their community of VAs who have also done this course, where you can share ideas and ask questions
• Exclusive access to their client leads. This is when potential clients reach out looking solely for course graduates as their new VA, giving you the first chance to score this new client.

Take a look at the VA Success Stories here from graduates of the course or find out more about the course here.

What skills do I need to be a virtual assistant?

Some good skills to have as a virtual assistant include:

• Organization – As your work will partly involve helping your clients get organized, having this skill for your own business is crucial. This includes not only that your own work as a VA is organized well, but that you’re able to balance this work with your non-work commitments.
• Time management – As you’ll likely have several clients, managing your time so that all their needs are met is key for making sure they’re satisfied. 
• Communication – It’s important to have a good line of communication with your clients so that your relationship can go smoothly. Establish their preferred way of doing this from the start, whether it’s by email, WhatsApp, Facebook Messenger or others.
• Self motivation – This may be your first time working without a boss, so it’s understandable if you start to find it difficult to motivate yourself to get the job done. This can go hand-in-hand with time management, so it’s good to find a way to manage your tasks that works for you and keeps you on track.
• Eye for detail – Whether your VA services include editing content or social media management, having an eye for the little stuff can really help you to catch anything before it’s published. This will ensure that your work is always up to a professional standard.
• Application-based knowledge – As a virtual assistant, having an understanding of the applications you have to use in your work is critical. These may be as simple as knowing how to use Word and PowerPoint, but it could also include image software like Photoshop. Knowing how to use WordPress will likely be important too.
• Cloud-based knowledge – To ensure you’re able to share everything with your clients, being able to use cloud applications will also be important, although it’s more than sufficient to use free ones like Google Drive or Dropbox.

How to create a virtual assistant website

Creating a virtual assistant website is similar to creating any other website in terms of the technical steps to take. That is, buying a domain name and paying for a host are always going to be the first steps you’ll need to take.

To do that, you’ll want a host that makes sure your site is blazingly fast and with good support for those inevitable moments when you have no idea how to do something – or what just happened.

This is why I recommend Bluehost for this. Not only do they meet all those criteria, but signing up through our exclusive link means you’ll lock in your hosting at less than $3 per month – plus you’ll get a free domain name!

From there, take a look at some other virtual assistant website examples for the specific features you may want to highlight on your own site, to help you start to secure virtual assistant jobs as soon as possible.

Where can I find a virtual assistant?

Your first step for finding a virtual assistant should be to check virtual assistant websites. These are sites where virtual assistants can advertise their services, allowing you to find one that meets your specific needs based on your budget.

The virtual assistant websites listed in this article can definitely help you with this, as all of them have VAs available for all sorts of services that are almost guaranteed to be what you’re looking for.

Are virtual assistants in high demand?

Virtual assistants are in high demand. In fact, this demand is growing as more businesses require the support of skilled virtual assistants and recognize the benefits of hiring a VA for online support compared to having someone in-house.

This includes the fact that virtual assistants are in demand as businesses recognize that they may not always need someone on hand full time. By hiring someone as a freelance VA instead, they’re able to pay for their support when it’s needed, making it much better value for the hirer.

At the same time, this can be an advantage for the VAs themselves. It allows you to take on multiple clients while also letting you choose how much or how little you work, depending on your other responsibilities. 

For example, if you’re looking for an online job as a stay at home mom, you can choose how many clients you take on based on the extent of the support they need, so that you can do this work while balancing your child-related commitments.

It also means you can set your own price – well, to a point. But there’s a reason that working as a VA is considered one of the highest paying online jobs.

Final thoughts on the best virtual assistant websites

It can be tricky to know where to start when you know you need a virtual assistant. After all, the aim in getting a VA is to buy time – so you really don’t want to waste any time in the process of hiring one.

Similarly, if you are a VA looking for clients, you want to make sure you’re going where solid, reliable clients actually are.

This is why it’s a good idea to focus your search on some of the best virtual assistant websites out there. As a client, they’ll be able to make sure that you’re getting the right person for what you need, saving you time and money in the long run by having someone good on board straight away.

This is also a great way, as a VA, for you to build your client list to secure your income for the months, if not years, to come.